Below, you'll find meeting norms (ground rules for how we will collaborate) and agenda for our virtual meeting on Wednesday, July 29th, 7-9pm to discuss "Why Are All the Black Kids Sitting Together in the Cafeteria?"
Meeting Norms
Process Norms:
We will respect everyone’s time by starting and ending on time.
Only one conversation at one time. Refrain from side-talk.
Be present with the people you are meeting with. Put away phones and other devices during the meeting.
Take bio breaks as needed. (Good for long meetings.)
Everyone is responsible for helping to stay on topic. Speak up if you feel like we’re getting off track.
Address conflict head on.
Everyone is responsible for upholding the norms. Acknowledge if you notice we are not doing so.
Communication Norms:
Ask questions for clarification to help avoid making assumptions.
Make sure everyone's voice is heard.
Balance your participation - speak and listen.
Listen actively to teammates without interrupting others.
Clarify when you are advocating vs offering an idea.
Say it now, in the room. Avoid waiting till later to raise an issue.
All voices count. All opinions are valid, but offer reasoning behind your thinking.
Virtual Meeting Norms:
Do not multitask (do other work) during the meeting.
Use the mute button at your site to prevent the transmission of background noise.
Speak up to get attention if you have something to say.
Turn on your video whenever possible.
Follow an organized line up to ensure each person has a chance to respond.
Source: https://www.meeteor.com/post/meeting-norms
Agenda
If we were meeting in-person, I'd have a table of cookies and coffee. Grab a snack, a beverage of your choice and get comfortable.
6:45pm: Waiting Room Opens
7:00pm: Meeting begins, 2-4 discussion questions (time-permitting)
7:30pm: 5 minute break 7:35pm: 2-4 discussion questions (time-permitting)
8:00pm: 10 minute break
8:10pm: 2-4 discussion questions (time-permitting)
8:30pm: 5 minute break
8:35pm: Open discussion
8:55pm: Wrap-up
9:00pm: Meeting close
Registration for the book club will close on Tuesday, July 28th. For meeting details, please register for the virtual book club.